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Pricing Maintenance:
Contents: (Select
one)
Product Maintenance (formerly the
PRICING link)
-Find/Add item
-Adding Unique Items to your site
-Substituting Unique Items for catalog products
-Find/Edit Item details
-Find/Edit Item pricing
-Quantity Pricing
-Activating Quantity
Discounts on Individual Items
-Turning on
Quantity Discount for customer Accounts
-Quarterly Pricing
Custom
Items
-add a new item
-edit an existing item
-delete an existing item
Master Products
Maintenance
-reviewing current
catalog pricing and flyers in your website
-updating your catalog pricing
Standard
Contract Management
-updating
or adding your matrix program, flyer pricing
-view & edit items in a
contract
-view & edit items in a contract selling at list price
-(contract) account setup
Specials Maintenance
(formerly found in the
CUSTOMIZE link as On Sale Web Page)
-Adding Items to your Page
-Deleting Items from your Page
-Setting Pricing for On Sale Items
Welcome & FAQ Messages (formerly found in
the CUSTOMIZE link)
-Welcome Message
-Customizable FAQ Topics
Website Setup (NEW)
Product Maintenance
As an administrator, you can add items or modify pricing
anytime you want.
To Find an Existing item:
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Place the item
number in the search box and click Search.
To Add a new item:
Click on the Add a New
Item link provided, and fill out the appropriate information on the item detail
screen.
Adding Unique Items to your Website:
Unique items are items not listed in your catalog. You can add as many unique item numbers as you want to
your website. In order to avoid having these items removed with the quarterly
update, you need to use a unique WHL code (letter code) for your hand-added items. If I were
adding items to the eQuality Internet Services demo site, I would set the WHL
code (letter code) for all items to EIS (after my company name). You must also remember to set
the REF field to zero. The REF field is the numeric SKU product reference for
the ecommerce database and provides the link to consumer-friendly information
and pictures.
Offering Unique
Items as a Substitution for Catalog Products:
If you would like to offer your unique items as a
substitute for products offered in the catalog, there is a field available in
the item detail area for this purpose. For example, if you are selling
remanufactured inkjet cartridges and would like to sell your product in place of
catalog items, you would simply look up the catalog item that is the same as the
product you offer. In the item detail area, look for the Substitute Item field.
In it, simply place the number of the item you offer. Once you save your
changes, the system will automatically sell your product in place of the catalog
item. If this feature is used, only your item will be sold, even if the
catalog number is typed into the order. The customer will not be able to
purchase the catalog product from your web site, the unique item will override
the catalog number.
Find or Edit Item Details:
You can look up the details about the item by
simply clicking on the item number. This will take you to a screen containing
all information about the product. If you edit or add any information, be sure
to save your changes.
Find or Edit Item Pricing:
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If you want to lookup or edit information on an item's
pricing, simply put the item number in the search box. You can look up pricing
and promotions for that item by clicking on the Pricing link that appears when
the search has found that item. If you edit or add any information, be sure to
save your changes.
Quantity Pricing
You can do Quantity
Pricing 2 ways in your online catalog. First, you can have this pricing loaded
by us from your wholesaler. Second, you can price individual items for quantity
discounts. For example: buy one for $1.99, buy 6 for &1.89, or buy 12 for $1.79.
You have the option of using 2 or 3 levels of tiered pricing on products in your
catalog, and this feature can be turned on a individual account basis in
the Account Details area of each customer account under Quantity Pricing.
Activating Quantity
Discounts on Individual Items
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In order to be able to use this feature, you must not
have any matrix, flyer, or custom pricing loaded into columns 9 and 10 of your
standard contracts.
To activate this feature, you will select the Product Maintenance link
located under Pricing Maintenance on the
administrative menu, and type the item number you wish to implement into the
Search box. Then, on the far right in the table that appears, select the
link called Pricing.
Under the Promotional Pricing table, you will find at the top which read
Quantity Break Level 2 and Quantity Break Level 3. In these boxes,
you will put the quantity you wish the customer to purchase in order to receive
a discount on the price. To set the price you would like to receive for
purchasing the quantities you have set, you will go to columns 9 and
10, labeled Level 2 and Level 3. Put the amount you wish to
receive for quantity purchase. Save your changes, and the quantity pricing will
be activated on those accounts you have selected to receive it.
NOTE:
Quantity purchase discounts will appear to those customers who receive it.
However, actual discounts will not apply until the products are placed in the
shopping cart.
Turning on Quantity
Discount for customer Accounts
To turn on Quantity
(Tiered) Pricing for a customer account, go to the Accounts link on your
administration menu. Select the account number that you wish to receive tiered
pricing. Under Regular Pricing Options, in the area that is labeled
Quantity Discount, and select whether the account will receive Level 2 or
Level 3 Pricing in the drop down box. Save your changes, and the account is now
eligible to receive these discounts.
Please remember to contact
eQuality Internet Service if you implement your own tiered pricing for an
item. This can be done by email or phone so your own unique promotions will
be included on our quarterly updates.
Custom Items
(Additional Features Coming Soon)
To Add a new
item:
Click on the Add a New Item link provided, and fill out the appropriate
information on the item detail screen.
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Stock Number:
You will add a unique stock number to identify your product in the online
catalog.
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Description:
Type a short description to appear when your product is located in a search.
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Catalog Text:
Type a longer description about your product which will appear when a
customer clicks on the item number to read further details about your
product.
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Unit:
Use a two letter code to describe what type of unit your product comes from.
For example, CS would describe case.
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Cost:
List here how much your product costs you.
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MSRP (Manufacturers
Suggested Retail Price): List here the retail price for your product.
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Sell at MSRP:
Check this box if you would like to freeze the price of your product at the
retail price.
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Do Not Update this Record:
Keeps the information about your product locked in place, and protects it
from accidental deletion during updates on your website.
To edit an existing item:
Click
the Stock number of the item you wish to edit. Make your changes and save.
To delete an item:
Simply
click the stock number and check the box at the bottom of the page which reads:
Delete
this product (includes all contracts)
and save.
Master Products Maintenance
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This area is designed for you to update and maintain your
wholesaler(s) and cost codes for your website.
To
update your online catalog wholesalers and cost codes:
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In the area marked 1st Product File,
select your PRIMARY wholesaler for your website
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IF APPLICABLE, select the appropriate
column of cost for the main product file.
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In the boxes, provided, insert ALL the
cost codes which apply to your wholesaler. For example, if your wholesaler
is United Stationers and one of your cost
codes is N3, this is what you will enter in one of the boxes provided.
Each individual cost code needs to be typed in its own box. If you carry GSA
product, include these codes and you GSA pricing will also be applied.
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IF APPLICABLE, move on to Product
File 2 and 3 to fill in any other wholesalers and cost codes for them that you carry in your online
catalog.
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If you are a United Stationers or SP
Richards dealer and your pricing is confidential, check the box next to your
wholesaler and provide
us with any necessary information.
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Once you are finished, press the
REQUEST PRICING UPDATE button at the bottom of the page to submit your
information.
All information
you insert will be saved, so if there are no changes to your wholesaler or cost
codes, you will only need to review and update your pricing if you make changes.
Requests for changes for a new quarter may be submitted
Up to 7 Days PRIOR to the beginning of
each quarter.
Standard Contract Management
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Once you submit or update
your quarterly pricing from the update page, the main page of this link will
give you an overview of flyers or promotions that are loaded into your website.
Note: Unless the contract
you have requested contains customized pricing, you do not need to fill out the
description; it will automatically fill for you once you submit your request
with a valid code.
To update your online promotional pricing,
matrix, flyers, or customized pricing:
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In the area marked:
Request a flyer or catalog update, fill in the name of the promo, matrix, flyer, or customized
pricing you wish to have loaded in this column. If you carry custom pricing
(for example HON minus 40 percent) you will type in the name of that pricing
here.
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In the area marked
Source: use
the drop box to select the source of where the pricing came from. If you
have created your own pricing you want loaded into the column, select custom
(for example: HON minus 40 percent pricing, you would select custom).
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Next type in the program
code for your matrix or flyer in the box available.
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IF APPLICABLE, type in
the column of pricing for you matrix or flyer in the box available.
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Use the drop box telling
us which contract column you would like this pricing to appear in.
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Fill in each additional
contract column for your website. When you are finished, press the Send
Update Request button at the bottom of the page to submit your information.
Other Features
On this Page:
Edit
Here you can also view and edit the items in your Contract Column Pricing. Although
the page only allows up to 10,000 items to be viewed, you can still edit any of
the items in the contract that do not appear, as long as the item number is
valid for that contract.
Edit Items in your Contract:
(Limit of 10,000 Viewable Items)
Click on the link named Edit for the
appropriate contract. Type in or click on the product number of the item you
would like to edit. Click the Add/Save button once you are finished.
Edit Contract Items in a Contract Selling at List Price:
Click the link named Edit for the appropriate contract. Then, Click the link
located at the top of the page named See List Price Items Only. If the contract
you have loaded contains items selling at list price, they will be listed here.
To edit these prices, type in or click on the product number of the item you
would like to edit. Click the Add/Save button once you are finished.
Account Setup:
The account setup link in the is designed so that
you may assign specific contract or promotional pricing to your customer
accounts without having to go into specific accounts.
Select Account Setup to access the account listing of the account who have the
flyer or contract turned on or off. You will then see a list of all the customer accounts you
have saved on your website.
To turn on or off contract (quarterly or promo) pricing to all customer
accounts:
Once you are in the Account setup area for the specific contract column you will
be turning on or off for you customer accounts, simply select either: Turn this
contract ON for all accounts, OR Turn this contract OFF for all accounts.
To
turn on or off contract (quarterly or promo) pricing for specific customer
accounts:
Once you are in the Account setup area for the specific contract column you will
be turning on or off for customer accounts, simply select, in the column labeled
STATUS next to where the account numbers and descriptions are listed, ON or OFF.
Once you touch the status name shown, the contract will be shut on or off,
depending on what you want to do with a specific account.
Specials Maintenance
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For each item you decide to put on these pages, you will have the ability to
determine price in the Common Contract area.
To
Add Items to your On Sale Page:
Simply type in the stock number of the item you want to appear on your On Sale
page. Next, select the order which you would like it to appear on that page
(whether 1st, 2nd, 3rd, etc) and click Add/Save Item.
To Delete Items from your On Sale Page:
Next to the item you wish to delete, press the Delete link provided.
To
set the price of items in your On Sale Page:
Click on the Contracts link and go to the Common Contract link. Add the item number of the item on your On Sale page, insert the price,
and click Add.
Welcome & FAQ Messages
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This is where you can change
the text that appears in the Specials Page and the Frequently Asked Questions
(FAQ) page. Areas labeled Topic will appear in BOLD, areas labeled Text
will appear in regular print.
To use, simply fill in the appropriate topic in the topic area, and anything you
want to say in the text area, and save your changes. Note: It is a good idea to
fill in FAQ information as soon as possible for your customers and visitors to
your web site.
Website Setup
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Website Setup
We have added some settings here to allow you
to make changes to information displayed on your website along with others.
Settings in this area apply to ALL customer accounts. You
will be asked to fill this information out as soon as your website is upgraded.
Use Catalog Information from: Select the wholesaler whose pictures and
item details you
would like to
display in your online catalog.
Show MSRP?: This allows you to display the
retail price for the products in your online catalog to
your
customers. If the product is on sale, listed in your common contract, or just
the regular price
based on
their account settings, it will be shown as Your Price.
If the item is a contract item, it
will be shown
as Contract Price. Retail price will be
shown as: MSRP: $1.99 (for example).
Show Discount?: This allows you to
show your customers the discount they will receive by
purchasing
the item from you. If the discount is less than $10.00, it will show a dollar
amount for
the discount.
If the discount is over $10.00, the discount will be displayed by the percentage
of savings
they are getting by purchasing an item with you.
Time Zone: Select the correct time zone for your location.
Company Information: Here you will be able to make any corrections or
changes to the
company
information that is displayed on your website. In addition, you will also be
able to select
the correct
time zone. This will enable you to have the correct time displayed on customer
orders.
Email Settings: You can now select up to 3 email addresses for copies of
your customer orders
to go to.
Only the Primary Contact Email will receive notifications of new customers who
have
logged into
your website.
PayPal Pay Link Information: If you would like credit card purchases to
go through PayPal,
simply insert
the correct email address for your PayPal account. You must have and active
account with
PayPal in order to be able to use this feature.
Delivery (Gasoline) Surcharge - Applies to Free Delivery Accounts: You
can set a delivery
charge amount
for your customer accounts. Simply put in the dollar amount for your Gasoline
surcharge (or
flat delivery rate, whichever applies) in the box labeled: Charge per order.
If you would like
free delivery to apply to purchases over a certain dollar amount, you will put
the
minimum
purchase amount for free deliveries in the box labeled:
No surcharge for orders equal
to or over:
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